Maintaining a registered union

A union's ongoing responsibilities

A registered union has obligations in how it is run and maintained, both under the Employment Relations Act (ERA) and the Incorporated Societies Act (ISA).

Annual membership returns

Under the ERA, every union must advise the Registrar of Unions of the number of members it has, as at 1 March each year. This information must be provided by 1 June.

We’ll send you a reminder notification the month before your annual return is due to be filed.

After 1 June each year, the Registrar produces a union membership return report.

View the Registrar's union membership return reports

Download form - Union membership return [DOWNLOAD PDF FORM]

Running an incorporated society

For general information on running an incorporated society, please refer to the relevant pages of the Incorporated Societies website.

Annual financial statements

The ISA requires every incorporated union society to have its annual financial statement approved at an annual general meeting, and to provide a copy of that statement to the Registrar of Incorporated Societies.

Changes to union rules

Under the ISA, a union society's rules must state how they can later be amended. Any rule change is only valid once approved by the Registrar of Incorporated Societies.

Registered office address

Every union society must have a registered office, and must advise the Registrar of Incorporated Societies of its address. If a union changes its registered office address, it must inform the Registrar.